PARISH COUNCILLOR RESPONSIBILITIES: |
|
| Defibrillator | Cllr Pipe |
| Emergency Planning |
Cllr Wilkinson Cllr Williams |
|
Cllr Bailey Cllr Pipe Cllr Williams |
|
| Finance Internal Controls | Cllr Pipe |
| Footpaths | Cllr Davey |
| Highways | Cllr Reynolds |
| Human Resources Liaison | Cllr Davey |
| Human Resources Working Party |
Cllr Bailey Cllr Wilkinson Cllr Williams |
| Nar Valley News | Cllr Williams |
| Noticeboards | Cllr Wilkinson (Cllr Williams in his absence) |
| SAM2 Control | Cllr Wilkinson |
OUTSIDE BODIES REPRESENTATION: |
|
| Iceni Partnership | Cllr Williams |
| Parochial Church Council | Cllr Wilkinson |
| Swaffham SNAP | Cllr Wilkinson |
OTHER COUNCIL DUTIES: |
|
| Financial Governance | Parish Clerk (Responsible Financial Officer) |
| Independent Internal Auditor | Mrs Susan Nairn |
Parish Council Retention of Documents required for the audit of Parish Councils:
| Document | Minimum Retention Period | Reason |
| Minute Books | Indefinite | Archive |
| Scales Of Fees and Charges | 5 Years | Management |
| Receipt & Payment (Or Income & Expenditure) Accounts | Indefinite | Archive |
| Receipt Books of All Kinds | 6 Years | VAT |
| Bank Statements, Including Deposit/Savings Accounts | Last Completed Audit Year | Audit |
| Bank Paying-In Books | Last Completed Audit Year | Audit |
| Cheque Book Stubs | Last Completed Audit Year | Audit |
| Quotations And Tenders | 12 Years/Indefinite | Statute Of Limitations |
| VAT Invoices | 6 Years | VAT |
| Paid Cheques | 6 Years | Statute Of Limitations |
| VAT Records | 6 Years | VAT |
| Petty Cash, Postage and Telephone Books | 6 Years | Tax, VAT, Statute of Limitations |
| Timesheets | Last Completed Audit Year | Audit |
| Wages Books | 12 Years | Superannuation |
| Insurance Polices | 40 Years | Management |
| Investments | Indefinite | Audit, Management |
| Title Deeds, Leases, Agreements, Contracts | Indefinite | Audit, Management |
| Members Allowance Register | 6 Years | Tax, Statute of Limitations |
| For Halls, Centres and Recreation Grounds – Application to Hire – Lettings Diaries – Copies of Bills to Hirers – Record of Tickets Issued | 6 Years | VAT |
| For Allotments Register and Plans | Indefinite | Audit, Management |
| For Burial Grounds – Register of Fees Collected – Register of Burials – Register of Purchased Graves – Register/Plan of Grave Spaces – Register of Memorials – Applications for Interment – Applications for Right to Erect Memorials – Disposal Certificates – Copy Certificates of Grant of Exclusive Right of Burial. | Indefinite | Archives Cemeteries Orders Cremations Regulations |
